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TVPW By-Laws Article 1 to 8

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ARTICLE 1 NAME

This Association shall be know as Temecula Valley Pop Warner Incorporated P.O. Box 890464 Temecula, CA 92589-0464


ARTICLE 2 AFFILIATION

(Sec. 2.1) This association shall be affiliated with Pop Warner Little Scholars Incorporated and Palomar Pop Warner Football Conference Incorporated a part of Wescon Region. (Sec. 2.2) This association shall be governed by and comply with the principles, rules and regulations enunciated and decreed by Pop Warner Little Scholars Incorporated and Palomar Pop Warner Football Conference Incorporated.


ARTICLE 3 LOCATION

The principle operation of this Association shall be in the City of Temecula and surrounding areas, County of Riverside and State of California, but may extend into such areas as permitted by Pop Warner rules and regulations.


ARTICLE 4 POWERS

(Sec. 4.1) The duly elected and/or appointed Board of Directors for Temecula Valley Pop Warner Incorporated have all powers necessary to conduct business pertaining to this association and its activities as permitted under local, state and federal law. The Board shall have the power to adopt, amend and repeal such rules and regulations as it deems necessary to do business adhering to all the Robert’s Rules of Order guidelines. (Sec. 4.2) The powers listed in Sec. 4.1 must also strictly adhere to the rules and regulations of Pop Warner Little Scholars Incorporated and Palomar Pop Warner Football Conference Incorporated.


 ARTICLE 5 MEMBERSHIP CLASSES AND ELIGIBILITY

(Sec. 5.1) Fees and Assessments Each member must pay, within the time frame and on the conditions set by the Board of Directors, the dues, fees and assessments in the amounts to be fixed from time to time by a majority vote of the Board of Directors. The fees and assessments shall be equal for all members of each classification, but the Board of Directors may, in its discretion, set different fees and assessments for each classification.

(Sec. 5.2) The Executive Board Shall consist of the President, Vice President, Secretary and Treasurer who is duly elected by the General Membership as described in Article 8 or who is appointed according to Section 5.4.

(Sec. 5.3) The Board of Directors Shall consist of the Executive Board, Player Agent, Deputy Player Agent, Cheer Coordinator, Deputy Cheer Coordinator, Equipment Manager, Deputy Equipment Manager, Field Director, Deputy Field Director, Coaches Representative, Publicity Agent, Snack Bar Coordinator, Deputy Snack Bar Coordinator, Team Parent Coordinator/Fundraiser and Deputy Team Parent Coordinator who are duly elected by the General Membership as described in Article 8 or appointed according to Sec. 5.4.

(Sec. 5.4) The Appointed Board Members Shall consist of persons selected by the Board of Directors to fill vacancies or deputy positions created after the general election and shall have all rights of elected board members said position.

(Sec. 5.4.1) Upon vacancies created by resignation and/or lack of interest from the membership the board shall have the authority to appoint a member in good standing to any vacant position and or board deemed necessary positions. These positions shall have all voting rights as elected members.

(Sec. 5.4.2) Any persons on ballot of the vacated positions that received general membership votes can be considered to fill the vacancy.

(Sec. 5.5) Rostered Representatives Shall consist of Coaches, Assistant Coaches, Business Managers, Team Parents and other volunteers as selected and recognized by the Board of Directors. Rostered Representatives are considered officers but shall have no voting rights other than those given for General Membership.

(Sec. 5.6) Directors, officers and members of this association attending any Temecula Valley Pop Warner sponsored functions in which players or cheerleaders participate in any way shall not at any time during such functions use alcoholic beverages, illegal drugs or use inappropriate language.

(Sec. 5.7) General Members Shall consist of A All elected or appointed volunteers of the association B All Parents/Guardians of Participants Who are in good standing with this Association To include special cases as approved by the Board of Directors

(Sec. 5.8) Termination of Rostered Representatives & General Membership A By a majority of the vote of the Board of Directors with all directors notified of any duly constituted meeting, shall have the authority to suspend or remove any member or Rostered Representative whose conduct is considered detrimental to the best interest of the association. The Board of Directors shall determine the definition of detrimental. A written statement of the alleged violation shall be provided to any Member against whom any such charges are made. Any member of an alleged violation will receive an invitation to a confidential Enforcement Hearing of the Board of Directors prior to any disciplinary action. B When the member no longer meets eligibility requirements

(Sec. 5.9) Termination of Directors A A member of the Board of Directors may be removed from office by two-thirds vote of the Board of Directors according to Sec. 5.9 above. A written statement of the alleged violation shall be provided to any Member against whom any such charges are made. Any member of an alleged violation will receive an invitation to a confidential Enforcement Hearing of the Board of Directors prior to any disciplinary action. B Any member of the Board of Directors who misses two consecutive meetings without an excuse prior to said meeting or misses three consecutive meetings for any reason shall be brought up at the second or third meeting accordingly for removal from their Board position. Removal of a Board Member requires a two-thirds secret ballot vote of those Board members present, providing at least two-thirds of the full Board is in attendance. If two thirds of the Board members are not present, the vote to dismiss must be postponed to the next board meeting or addressed in a special board meeting.

(Sec 5.10) Code of Conduct All officers will adhere to the Code of Conduct set forth by Pop Warner. Any infraction of the Code of Conduct whether it is stated in these By-laws or in the National Code of Conduct set by National Pop Warner will be disciplined accordingly.


ARTICLE 6 TERMS OF ELECTED OFFICERS

(Sec. 6.1) All Directors shall hold position for the term described herein unless they resign or are removed.

(Sec. 6.2) The President and Player Agents term of office is two years beginning January 1st . These offices also require the candidate to have served at least one year on the Temecula Valley Pop Warner Board of Directors in some capacity prior to their seeking either office.

(Sec. 6.3) The Equipment Manager shall hold office for a period of no more than one year, two months. The office of Equipment Manager shall begin term immediately following elections and work with the exiting officer until December 31st of the election year. The exiting officer will maintain the only voting privilege up until the end of the 14th month.

(Sec. 6.4) All other elected positions shall hold office for a period of no more than one year beginning January 1st.


ARTICLE 7 COMMITTEES

Committees may be formed for any reason. The Board of Directors shall appoint committees when deemed necessary or requested by a General Member. Eligibility for Committee shall be any Member in good standing. A committee should consist of no less than three members and not to exceed five members. A committee will consist of at least one board member and shall be chaired by said Board Member. If the general membership would like to create a committee, they must provide a written explanation to the Board of Directors on the purpose of the Committee and the objectives of the Committee prior to appointment of Committee. A committee should be formed for one objective and then be dissolved upon completion of their objective. Committees have an advisory role only and may not conduct any other business without the consent of the Board of Directors.


ARTICLE 8 MEETINGS

Conduct of Meetings All meetings of the membership of the Association shall be conducted in accordance with Robert’s Rule of Order.

(Sec. 8.1) The Board of Directors shall meet at least once a month (twice a month is recommended) at a place to be publicized in the open session to discuss and arrive at decisions pertinent to the operation of the association. Only Board Members are entitled to vote at these meetings. A written summary of the meeting minutes shall be made available to the general membership if requested. The summary will be redacted of all sensitive material by the Board of Directors. This is not to preclude meetings held more frequently as the business of the association dictates. Executive sessions of the Board of Directors may be held to discuss matters of disciplinary or personal nature and arrive at decisions concerning such matters. Major problems of a sensitive nature will also be handled privately by the Board of Directors. These sessions shall be closed to the general membership pertaining to the sensitive matter being discussed.

(Sec. 8.2) Voting by proxy is permitted only regular board meetings on specific issues. A written statement of proxy must be given to the Secretary at the beginning of the same meeting. No proxy vote shall be permitted at any General Membership meeting.

(Sec. 8.3) The Board of Directors by a two-thirds vote may elect to exclude anyone they feel may have a conflict of interest in any given situation.

(Sec. 8.4) Quorum A Quorum is defined as being a majority of the total Board of Directors.

(Sec. 8.5) Ties In the event of a tie during any voting process, excluding general elections, the President shall vote to break the tie.

(Sec. 8.6) Emergency/Special Meetings In order to conduct business that needs immediate attention and cannot wait until the next regularly scheduled meeting the President of the Board may call an emergency special meeting. These meetings can be convened with less than 24 hours notice provided a quorum is present.

(Sec. 8.7) General Membership Meetings A General Membership Meeting for the purpose of elections shall be held no less than two weeks prior to the end of regular football season in order to elect the Board of Directors. Additional General Membership meetings may be called from time to time at the direction of the Board of Directors, with a minimum 14-day notice to the General Membership.

(Sec. 8.8) Voting Every member of this association, 18-years or older and in good standing, shall be entitled to a vote at any general meeting and shall have only one vote. Voting by proxy and cumulative voting is expressly prohibited. There shall be one vote for each parent/guardian of a child but not more than two votes per family under any circumstances.

(Sec. 8.9) Ties In the event of a tie during any voting process of a General Membership meeting, the current Board of Directors shall vote to break the tie.

(Sec. 8.10) Election Procedures Notice of General Meeting with nomination forms shall be distributed and posted 14 days prior to meeting date which shall be within the last two weeks of end of regular season and to be held no less than three days prior to the last game of the regular season. Write in spaces must be available on the ballot.

(Sec. 8.11) Nomination forms and election ballots are to be approved by the current Board of Directors. They shall not, however, have any influence on nominations.

(Sec. 8.12) Elected positions are President, Vice President, Secretary, Treasurer, Player Agent, Field Director, Equipment Manager, Cheer Coordinator, Coaches Representative, Publicity Agent, Team Parent Coordinator, Snack Bar Coordinator and their appointed and/or elected Deputies as noted in Sec 5.3, 5.4, 5.4.1 and 5.4.2. These positions shall be known as the Board of Directors.